Data audit · £495
Know what your data can do before you build on it.
Where your data lives, which numbers disagree, what reporting the business actually needs, and what it would take to get there. Written up by a person, with a fixed quote at the end.
The Werehouse Media data audit is a paid review of the data a UK business already holds, priced at £495. We work out where the data lives, which records are duplicated, missing or in disagreement, which reports people actually use to make decisions, how the systems pass data between them, and who can see what and for how long it is kept. You get a written report and a fixed quote for any work it recommends, and the report is yours whether or not we do that work. When an audit is paid for, the fee is credited in full against builds totalling over £2,000. It is the right first step before a bespoke CRM, an application, a data migration or a Power BI dashboard, because each of those is only as good as the data underneath it.
What the audit covers
Five questions about your data, answered in writing.
Most reporting problems start before the report. The dashboard is wrong because two systems count a customer differently, or because a spreadsheet column means something different to each person who fills it in. So the audit looks at the data itself first, and then at what the business needs from it.
| Area | What we look at | What you get |
|---|---|---|
| Where the data lives | Every system, spreadsheet and shared inbox that holds customer, job, order or financial records, who keeps each one up to date, and which one people believe when two of them disagree. | A map of your data sources, with one named home for each thing the business counts. |
| Duplicates, gaps and disagreements | The same customer under three spellings, records nobody owns, fields left blank, and totals that differ between the CRM, the accounts and the spreadsheet. | How big each problem is, with examples from your own records, and whether it should be fixed at source or cleaned once. |
| The reporting people actually need | The figures each person checks, the decisions they make with them, and the reports somebody rebuilds by hand every week or month. | A short list of the reports worth having, with every figure defined once so it means the same thing to everyone who reads it. |
| How the systems connect | Which tools pass data to each other and how: an API, a scheduled export, or a person retyping it. Where those joins break, and whether anyone would notice if they did. | The joins worth automating, the ones already failing quietly, and what each would cost to put right. |
| Access and retention | Who can see and change what, where personal data sits, how long records are kept, and whether people who have left still have logins. | The access and retention questions, flagged plainly. How long you keep records is your decision under UK GDPR, so the report sets out the options rather than making the call for you. |
Every finding comes with its evidence and what it would take to fix, in the order worth doing them. A migration or a new system is the one moment when years of bad records can be put right cheaply, and the audit is how you find out what is there before that moment arrives.
What you get
A written report, and a fixed quote if anything is worth building.
The written report
Written in plain English: what we found in each of the five areas, the evidence for it, and the order worth fixing things in. Your own team, or another developer, can act on it without us.
A fixed quote
For whatever the report recommends building: a reporting build, a migration and clean-up, a warehouse, or a CRM that fits the data you actually have. It is a price in writing, not an estimate.
Or a reason not to build
Sometimes the fix is a setting in software you already pay for, or one rule about who enters what. When that is the answer, the report says so and there is nothing to quote.
The data audit is £495. When an audit is paid for, the fee is credited in full against builds totalling over £2,000.
How it runs
- 1You send the formWe reply within one working day to confirm what the audit will cover, which systems we need to see and when the report will arrive. Nothing is due until you have agreed that in writing.
- 2Read-only access, or exportsTo each system in scope, plus the reports you use today. Where a system offers read-only access, that is all we ask for.
- 3Time with the people who use the numbersWhoever builds the weekly report, and whoever makes decisions from it. What they check, and why, tells us as much as the data does.
- 4The report arrivesTypically about two weeks from the day we have access, for a business running a handful of systems. More systems or a long history take longer, and you have the date before we start.
Who it is for
Businesses about to build on data nobody has checked.
- You are about to commission a CRM, an ERP or an application, and need to know what has to move into it, and what state it is in, before anyone prices the build.
- Your weekly figures come from a spreadsheet somebody rebuilds by hand, and nobody is quite sure it is right.
- Two systems give different answers to the same question, such as how many active customers you have or what was invoiced last month.
- You are planning Power BI or dashboards and want to know whether the data underneath can support them.
Not sure it is the data? If the problem is where the week goes rather than whether the numbers are right, start with the free systems audit, which will also tell you whether a data audit is worth doing next. If the problem is that too few enquiries arrive, that is the free SEO audit. The three are compared side by side on the audits page.
Book the data audit
Tell us which numbers you need to trust.
Five short screens, then a check of your answers. About two minutes, so our first reply can confirm the scope and a date. Anything marked optional can be skipped. Sending this commits you to nothing: the scope, the date and the £495 are agreed in writing before any work starts.
Questions
Before you book it.
What does the data audit cost?
£495, agreed in writing before anything starts. When an audit is paid for, the fee is credited in full against builds totalling over £2,000. So if the work the report recommends goes ahead with us and comes to more than that, the £495 comes off the price. If it does not, the audit stands on its own as a finished piece of work.
Why is the data audit paid when the other two are free?
Because it is a different kind of work. The SEO audit works from your website and its search data, and the systems audit from a conversation with the people who do the work. The data audit happens inside your systems, with real records: counting duplicates, comparing totals between systems, and checking what each report is built from. The other two are normally £495 each and free for a limited time.
What do you need from us?
Read-only access to each system in scope, or exports where access is not possible, the reports you use today, and some time with the person who builds them and the person who reads them. We list exactly what we need when we confirm the scope, so nobody has to guess.
Is our data safe with you?
We ask for read-only access wherever a system offers it, and we hold copies of records only for as long as the audit needs them. Where personal data is involved we act as processor and you as controller under UK GDPR, and a data processing agreement can be signed before we start. The detail is in our capability statement.
Do we have to hire you afterwards?
No. The report is written so your own team or another developer can act on it, and you keep it either way. If you do go ahead with us, the fixed quote in the report is the price.
How is this different from the systems audit?
The systems audit asks where the week goes: which jobs are done by hand, and what should be built, bought or left alone. The data audit asks whether the numbers can be trusted and what the reporting needs to be. One often leads to the other. If you are not sure which you need, start with the free systems audit, which will say whether a data audit is worth doing.
How long does it take?
Typically about two weeks from the day we have access, for a business running a handful of systems. More systems, or a lot of history, take longer. You get the date in writing before we start, alongside the price.